Receptionist/Secretary


Location:

Dubai

Date posted:

7th October 2019

Employment type:

Permanent

Job reference:

65500-0011178381

Staffing area:

Human Resources


Description

The Role
Handle front office reception and administration duties. Represent the firm and be a key interface for third parties.


Responsibilities



  • Answer telephone calls: direct them to the concerned employee, deal with basic enquires and take messages.

  • Prepare and send outgoing faxes, mail and courier parcels. Sort incoming mail, faxes, and courier deliveries for distribution.

  • Meet and greet visitors in a professional manner and direct them to their meeting or appointment.

  • Answer correspondence, complete various forms related to assigned tasks and prepare other documents as needed.

  • Maintain an electronic and hard copy filing system.

  • Coordinate driver bookings as instructed by his/her senior manager.

  • Coordinate business travel arrangements for employees and clients including flights and hotel booking as well as expense management, all in line with the firm's travel and expense policies.


Job Requirements



  • Bachelor's degree.

  • 0 - 4 years' experience in a similar role.

  • Proficient in Microsoft Word and Excel.

  • Good organisational skills.

  • Can multitask and prioritize assignments and requests.

  • Excellent command of the Arabic and English.

  • Excellent communication skills (written, verbal and listening).

  • Ability to build partnerships and work well in teams.

  • Can identify problems and refer/escalate complex issues to a higher level.

  • Ensure deliverable are always of a high quality.

  • Any other tasks required within the general scope of the department.

  • UAE National candidate preferred.



Dubai

Dubai International Financial Centre (DIFC)
Gate Village 1, Level 1, Office Unit 104, P.O. Box 482100
Dubai
ae
+971 (0) 4 382 6700
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