Property Manager


AED240000 - 264000 / annum



Date posted:

24th September 2018

Employment type:


Job reference:


Staffing area:

Human Resources


The Role

Property Management

  • Providing expertise in property administration matters and taking responsibility for a portfolio of high quality property assets.
  • Managing tenancy contracts, renewals and finding new tenants for any vacant properties.
  • Attending viewings and screening prospective tenants.
  • Being the first point of contact for tenants and managing the rectification of any maintenance issues.
  • Undertaking inspections of tenanted properties to ensure they are kept to a high standard.
  • Managing and updating Building Management Profiles (BMP) and Year-Round Maintenance Programmes (YRMP).
  • Maintaining key and furniture inventories for the properties.
  • Managing all utility accounts for the properties, including following up any discrepancies with service providers.
  • Reviewing maintenance contracts and ensuring they are renewed on time.
  • Scheduling preventative and reactive maintenance works with contractors. Following up and rescheduling works as required.
  • Liaising with management with regard to maintenance requirements, issues and plans.
  • Managing the vehicle portfolio, including maintenance and insurance renewals.
  • Developing and maintaining strong professional relationships with third parties such as suppliers and agents.
  • Procurement of goods and services required for maintenance, repairs and upkeep of properties and vehicles, including negotiation of beneficial terms.
  • Managing property renovation projects from start to finish

General Administration

  • Being the key point of contact for all asset administration matters, ensuring efficient and effective communication channels, both internally and externally
  • Managing all invoicing and administration associated with the properties and vehicles.
  • Maintaining a pristine filing system (soft and hard), ensuring company records and data are always up to date.
  • Using calendars and tasks lists to ensure the smooth running of property and vehicle matters.
  • Processing invoices, ensuring they are properly coded and contain the required information to make payments.
  • Managing petty cash and ensuring the timely completion of reconciliations.
  • Managing credit card statements and ensuring the timely completion of reconciliations.
  • Providing support on projects across the organisation and ensuring they reach a successful outcome.
  • Reviewing internal processes and bringing ideas to how we can improve the current processes.
  • Leading initiatives to improve processes and procedures through to successful delivery.
  • Ensuring process documentation is accurate and up-to-date.
  • Providing a first-class standard of administration on all matters.
  • Building trust through transparent, accurate and timely communication and reporting.

Skills and attributes

  • Degree educated and advantage but not a necessity.
  • Excellent written and verbal communication skills, with the ability to communicate and present ideas articulately.
  • Demonstrated experience in handling confidential matters with discretion.
  • Advanced computer skills.
  • Proven ability to plan ahead and manage multiple tasks with a timely and successful outcome.
  • Proven success and understanding of property administration gained in similar roles.
  • Familiarity with company documents and legal contracts.
  • Prior experience of property law in Dubai would be an advantage.
  • Ability to get 'stuck in' and understand technical matters relating to property maintenance.
  • Cross-culturally aware team player, with ability to work independently as required.
  • Exceptional administrative and organisation skills with a flawless attention to detail.
  • A general 'can do' attitude and willingness to help when required.
  • UAE Driving license and own vehicle


Dubai International Financial Centre (DIFC)
Gate Village 1, Level 1, Office Unit 104, P.O. Box 482100
+971 (0) 4 382 6700
Executive Assistant to Director
12th December 2018
Corporate Secretary
Abu Dhabi
11th December 2018
Head of Finance
10th December 2018
Head of Finance and Administration
6th December 2018
Head of Risk - Doha
27th November 2018
Compliance Manager
Saudi Arabia
27th November 2018
VP - Senior Credit Risk Analyst, Corporate Banking
27th November 2018
Head of Legal
27th November 2018
Regional Controller
26th November 2018
Executive Administrator/EA
Abu Dhabi
20th November 2018
Senior Manager - Risk & Audit, Abu Dhabi
Abu Dhabi
19th November 2018
SAP Consultant - Dubai
14th November 2018
Group Insurance Manager
1st November 2018
See More Jobs >