Property Manager

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Salary:

AED240000 - 264000 / annum

Location:

Dubai

Date posted:

24th September 2018

Employment type:

Permanent

Job reference:

65500-0010645550

Staffing area:

Human Resources


Description

The Role

Property Management

  • Providing expertise in property administration matters and taking responsibility for a portfolio of high quality property assets.
  • Managing tenancy contracts, renewals and finding new tenants for any vacant properties.
  • Attending viewings and screening prospective tenants.
  • Being the first point of contact for tenants and managing the rectification of any maintenance issues.
  • Undertaking inspections of tenanted properties to ensure they are kept to a high standard.
  • Managing and updating Building Management Profiles (BMP) and Year-Round Maintenance Programmes (YRMP).
  • Maintaining key and furniture inventories for the properties.
  • Managing all utility accounts for the properties, including following up any discrepancies with service providers.
  • Reviewing maintenance contracts and ensuring they are renewed on time.
  • Scheduling preventative and reactive maintenance works with contractors. Following up and rescheduling works as required.
  • Liaising with management with regard to maintenance requirements, issues and plans.
  • Managing the vehicle portfolio, including maintenance and insurance renewals.
  • Developing and maintaining strong professional relationships with third parties such as suppliers and agents.
  • Procurement of goods and services required for maintenance, repairs and upkeep of properties and vehicles, including negotiation of beneficial terms.
  • Managing property renovation projects from start to finish

General Administration

  • Being the key point of contact for all asset administration matters, ensuring efficient and effective communication channels, both internally and externally
  • Managing all invoicing and administration associated with the properties and vehicles.
  • Maintaining a pristine filing system (soft and hard), ensuring company records and data are always up to date.
  • Using calendars and tasks lists to ensure the smooth running of property and vehicle matters.
  • Processing invoices, ensuring they are properly coded and contain the required information to make payments.
  • Managing petty cash and ensuring the timely completion of reconciliations.
  • Managing credit card statements and ensuring the timely completion of reconciliations.
  • Providing support on projects across the organisation and ensuring they reach a successful outcome.
  • Reviewing internal processes and bringing ideas to how we can improve the current processes.
  • Leading initiatives to improve processes and procedures through to successful delivery.
  • Ensuring process documentation is accurate and up-to-date.
  • Providing a first-class standard of administration on all matters.
  • Building trust through transparent, accurate and timely communication and reporting.

Skills and attributes

  • Degree educated and advantage but not a necessity.
  • Excellent written and verbal communication skills, with the ability to communicate and present ideas articulately.
  • Demonstrated experience in handling confidential matters with discretion.
  • Advanced computer skills.
  • Proven ability to plan ahead and manage multiple tasks with a timely and successful outcome.
  • Proven success and understanding of property administration gained in similar roles.
  • Familiarity with company documents and legal contracts.
  • Prior experience of property law in Dubai would be an advantage.
  • Ability to get 'stuck in' and understand technical matters relating to property maintenance.
  • Cross-culturally aware team player, with ability to work independently as required.
  • Exceptional administrative and organisation skills with a flawless attention to detail.
  • A general 'can do' attitude and willingness to help when required.
  • UAE Driving license and own vehicle


Dubai

Dubai International Financial Centre (DIFC)
Gate Village 1, Level 1, Office Unit 104, P.O. Box 482100
Dubai
+971 (0) 4 382 6700
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