Executive Secretary/Personal Assistant


Location:

Dubai

Date posted:

13th October 2019

Employment type:

Permanent

Job reference:

65500-0011202427

Staffing area:

Human Resources


Description

Key Responsibilities and Activities:



  • Managers' diary management including leveraging managers' time - A good knowledge of Outlook & Calendars

  • Successfully manage busy and ever evolving diaries, proactively managing when schedules change. Re-scheduling complex meeting and travel itineraries often at short notice.

  • Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.

  • Travel co-ordination: Working with a travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.

  • Logistical support for all meetings, conferences and workshops

  • Technical support, including PowerPoint, Word, Excel and online research

  • General support, including processing time and expense submissions, filing and other ad hoc tasks

  • Assist in the case team 'kick-off' and 'wrap-up' processes

  • All case team administration, including contact management and meeting scheduling

  • Attendance at case team 'kick-off' meetings, and where appropriate, other case team meetings during the case

  • Organising case team events, sourcing venues and activities

  • Provide graphics support: creation of basic presentations and amending existing presentations


Additional activities:



  • Provide support and cover for other EAs/MAs

  • Involvement in internal office-wide projects

  • Reception coverage as needed and assigned

  • Any other duties which are compatible with the main role objective


Personal Attributes:



  • Exceptional organisation, prioritisation and time management skills

  • "Can do!" mentality, willingness to get involved in a variety of projects and activities

  • Flexible attitude and team approach

  • Efficient and accurate

  • Excellent communication and listening skills

  • Enthusiastic, dedicated, hardworking and committed

  • A desire to learn and develop

  • Pleasant, calm and diplomatic, even when under pressure

  • Good sense of humour, outgoing and fun to work with

  • An interest in the substance and commercial impact of Company's work

  • 100% commitment to the role and the company

  • Preference for Arabic speaking but not a must


Salary & Benefits



  • 15,000.00 AED Per Month

  • Bonus

  • Medical



Dubai

Dubai International Financial Centre (DIFC)
Gate Village 1, Level 1, Office Unit 104, P.O. Box 482100
Dubai
ae
+971 (0) 4 382 6700
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