Executive Administrator/EA

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Salary:

AED240000 - 360000 / annum

Location:

Abu Dhabi

Date posted:

20th November 2018

Employment type:

Permanent

Job reference:

65500-0010733616

Staffing area:

Human Resources


Description

The Company

Fantastic opportunity within a huge Sovereign wealth fund - Semi Government entity. Seeking candidates with exposure to financial services.

The Role

  • Responsible for providing administrative and secretarial support to the team including scheduling appointments, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, co-ordination of meetings.
  • Has the necessary skills to perform duties with considerable use of tact, diplomacy, discretion and judgment .

Key Responsibilities

  • Handling all diary management.
  • Providing administrative and secretarial support to Team of Financial Services Professionals.
  • Handling highly confidential files and correspondence.
  • Maintaining good relationships within operations and support.
  • Heavy diary management to the Team schedules including conferences calls and Skype meetings.
  • Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.
  • Coordinate complex mission/diary/travel arrangements; utilise extensive forward planning and time management, including liaising with external parties.
  • Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.
  • Act as a liaison between the manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
  • Able to communicate effectively at many different levels in the organisation from junior staff, all the way to executive management.
  • Create and format documentation using correct grammar, spelling, and punctuation
  • Review, proofread, and edit documents prepared for signature.
  • Read and screen incoming correspondence; make preliminary assessment of the importance of materials and organise documents.
  • Handle highly confidential files and records, including correspondence, budgets and staff documentation.
  • Provide requested information to staff member and make referrals.
  • Maximise office administration efficiency and productivity through proficient workflows.
  • Assist with the establishment, revision and maintenance of office procedures and policies.
  • Maintain staff records to ensure completeness, accuracy, and timeliness.
  • Prepare social activities for the Department with innovative approaches.
  • Maintain good relationships with operations and support staff and with persons in similar roles in internal and external affiliates.
  • Develop and demonstrate a collaborative team environment.
  • Promote and display a 'can-do' and a 'self-starter / self-learning' attitude.
  • Carry out other duties as required.

Candidate Requirements

  • University degree Educated.
  • Fluent English communication skills.
  • Strong background within banking/finance industry.
  • Abu Dhabi based or willing to relocate.
  • CID Pass.

Salary & Benefits

  • 20,000AED - 30,000 AED Including Benefits


Dubai

Dubai International Financial Centre (DIFC)
Gate Village 1, Level 1, Office Unit 104, P.O. Box 482100
Dubai
+971 (0) 4 382 6700
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