Executive Administrator/EA

The Company

Fantastic opportunity within a huge Sovereign wealth fund - Semi Government entity. Seeking candidates with exposure to financial services.

The Role

• Responsible for providing administrative and secretarial support to the team including scheduling appointments, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, co-ordination of meetings.
• Has the necessary skills to perform duties with considerable use of tact, diplomacy, discretion and judgment .

Key Responsibilities

• Handling all diary management.
• Providing administrative and secretarial support to Team of Financial Services Professionals.
• Handling highly confidential files and correspondence.
• Maintaining good relationships within operations and support.
• Heavy diary management to the Team schedules including conferences calls and Skype meetings.
• Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Coordinate complex mission/diary/travel arrangements; utilise extensive forward planning and time management, including liaising with external parties.
• Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.
• Act as a liaison between the manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Able to communicate effectively at many different levels in the organisation from junior staff, all the way to executive management.
• Create and format documentation using correct grammar, spelling, and punctuation
• Review, proofread, and edit documents prepared for signature.
• Read and screen incoming correspondence; make preliminary assessment of the importance of materials and organise documents.
• Handle highly confidential files and records, including correspondence, budgets and staff documentation.
• Provide requested information to staff member and make referrals.
• Maximise office administration efficiency and productivity through proficient workflows.
• Assist with the establishment, revision and maintenance of office procedures and policies.
• Maintain staff records to ensure completeness, accuracy, and timeliness.
• Prepare social activities for the Department with innovative approaches.
• Maintain good relationships with operations and support staff and with persons in similar roles in internal and external affiliates.
• Develop and demonstrate a collaborative team environment.
• Promote and display a 'can-do' and a 'self-starter / self-learning' attitude.
• Carry out other duties as required.

Candidate Requirements

• University degree Educated.
• Fluent English communication skills.
• Strong background within banking/finance industry.
• Abu Dhabi based or willing to relocate.
• CID Pass.

Salary & Benefits

• 20,000AED - 30,000 AED Including Benefits